Deutsche Version hier.
As with every event like this, we need a Speaker's Agreement. We have created a Nextcloud Form which you can find on https://cloud.privacyweek.at/apps/forms/jN5LyRnMCxTJ4GZJ
The first 2 checkboxes, we need in any case - the 3rd box is how we normally work and publish and the last box would be very nice and would help with our work.
„Stage Only“: You're technically speaking taking part in a teleconference when delivering your talk or participating in a panel. Please close all other applications on your PC and especially do not run the stream in a second browser window, as this will not only take away needed bandwidth but may also lead to other problems, such as echos.
Test Run: To make sure everything runs fine during the event we’re offering the possibility of checking your technical setup in advance. You’ll be receiving further notice per e-mail shortly. If you haven’t, please contact us at firstname.lastname@example.org so we can arrange for an appointment.
Troubleshooting: My Connection Just Dropped – What Should I Do?: Don’t panic, keep cool. Breathe. And then, first close all those other apps and browser windows and „takers of bandwidth“. If the connection between your browser tab and the jitsi „stage“ server is dropped, you'll get an error message in the tab. Usually this is because jitsi thinks it does not have enough bandwidth. This may not be your fault, maybe your local internet connection is not sufficient. Usually, your browser will try to reconnect on it's own, you can also try the „reconnect“-button on your browser. In most cases, connection is reestablished after a few moments, and you can continue with your talk (after checking with your presenter where in your talk the line dropped).
If really all available cables snap, call our Emergency Phone Number +43 677 616 979 42
As speaker or participant in a panel discussion you connect to the presentation room at the link we sent you before your talk or discussion. Every talk or discussion has it’s own stage, aka URL-link. This virtual room will be opened (by us) about one hour before the scheduled event. We recommend you be there latest 30 minutes before, so we can check all the technical settings and, if needed, debug things.
There'll be your personal „Welcome Angel“ waiting for you to help do this testing/debugging. Your presenter/moderator will arrive shortly before the start to ask you how you would like to be introduced and if there’s anything you want her/him to say/not to say.
Once your talk (including Q&A) is over, the (same) presenter/moderator will moderate a farewell and then have time for you (and other participants) to answer last questions or help you, if needed. If you like, you will also be guided to a separate room (BigBlueButton, BBB) for questions with interested members of the audience.
There are several ways for you as speaker to hold your presentation. You may show your slides from your own device. Usually, when you set „share screen“ in your browser, the camera is cut off so the stream will not show you, just your voice will be heard, until you stop screen sharing in your browser. Yes, there’s a workaround for this, pls see below.
Alternately, you can upload your presentation slides as Powerpoint or LibreOffice file (sorry: Apple Keynote not supported, use the „export to Powerpoint“ function in Keynote) on our server onto a „Virtual Laptop“, where you can activate slide changes yourself. This way you can concentrate on your talk and slides and we’ll take care of the rest, and viewers can see your slides and you at the same time.
The URL for the slides upload is https://cloud.privacyweek.at/s/6EHQm4MjyLs7q6Z - Pls use a filename that indicates your name and the talk. (there can be problems with some characters in filenames, e.g. Umlaute) As long as the file is present in the list of uploaded files, everything is fine.
This goes for your audio and video files as well, of course. Upload them beforehand and control will play them for you at your request. The upload URL for video- and audio-files is https://cloud.privacyweek.at/s/ZEJN4NzF3FwrJLi
And finally, you can prerecord your entire presentation and upload it beforehand. Pls. contact us at email@example.com if you want to do this. Also pls. remember you should still be present at the time of the talk for possible Q&A afterwards.
Keyboard Shortcuts in Jitsi Meet:
This option saves bandwidth if for instance your internet connection isn't so great, it's also quite convenient for you. The presentation is placed on a virtual PC with Powerpoint and Libreoffice that you can control during the talk. Your camera stream will be transmitted and the video can be intermixed with the slides to optimize the viewing experience of the audience.
The link to upload your slides: https://cloud.privacyweek.at/s/6EHQm4MjyLs7q6Z
Pls name your files so we can identify them easily, e.g. name of the talk and/or speaker's name.
If you really can't nmake it to the party i.e. you can't hold your presentation live, you can prerecord it and upload it to our Nexrcloud server, so we can play it for you.
Pls upload your prerecorded talk here: https://cloud.privacyweek.at/s/ZEJN4NzF3FwrJLi and don't forget to name it so we can identify it.
LibreOffice lets you easily share your screen (with your presentation) without blocking your entire screen. Go to „Slide Show“ in the drop down menu:
This opens the following window:
Click „In a window“ to have both your slide show and Jitsi visible on your screen.
In Powerpoint, choosing „In a window“ to share your screen claims the entire screen, thus covering the window showing Jitsi and, in particular, the Jitsi chat. In this case, choose „Reading View“. This leaves your Jitsi window visible.
Adobe PDF lets you share your presentation in a window, leaving your Jitsi window visible.
In the drop down menu, go to „View“, then choose „Show in a window“
Now you may share this window in Jitsi.
The problem with using two monitors is that Powerpoint, same as Keynote, use both screens in default mode in presentation mode.
Under Mac OS X, Keynote will let you decide how to use your monitors. Pls refer to your handbook (or use the search engine of your least distrust) for details.
Under Windows, when using more then one monitor, the „main“ monitor will be showing this menu.
Click on „show task bar“ to bring the task bar to the foreground, then you may position your Jitsi window so you can see it. NOTICE Use <arrow left> and <arrow right> on your keypad to go back and fro in your presentation, else the Jitsi window will be hidden again.
When problems arise with the use of camera or microphone, this is usually due to the lack of permission to use them in the browser. Go to the top of the browser page to the line with the link and click on the little camera at the left of the url. Please go to the „Step by Step“ description in this document for details how to give permission to use camera and microphone, and don't forget to refresh your browser window if you change anything in these settings.
Often, when having sound problems, volume control in your operating system is the culprit. In Win10, for instance, right clicking on the speaker symbol in the task bar will show you the details.
And don't forget to check the volume mixer, check if your browser running Jitsi is muted or running too low, as shown here in Chromium.
This year, PrivacyWeek is an online-only venue. That includes not only viewers, but all the people involved in organizing this event (such as control, presenters and Welcome Angels) and of course, you as speakers.
To make all this possible, we use Opensource Software only. Talks and panels use the public domain software Jitsi, Workshops, corridor chats and lightning talks are all using the Opensource Software BigBlueButton – here's the Tutorial für BBB. Backstage communications also uses OpenSource solutions, like Mumble for communication or the software developed by our friends from podstock.de.
All services are hosted in Austria by the Chaos Computer Club Vienna.